No matter what kind of business you are in, you are likely to experience the following problems:

  • Employees do not remember the product's information, location, and price, which makes it confusing when conducting consumer check-outs.
  • It is difficult to detect dishonest employees, leading to financial loss.
  • Managing many branches, or often not at all, makes it difficult to monitor the performance of employees.
  • Having difficulty calculating sales, commissions for agents,

The above problems raise the need for a solution to help business owners manage their employees effectively. Embracing the demand, SaaS service providers have developed HR management software to assist businesses in their operational activities.

So what is HR management software? In addition, which software should you choose when there are so many choices today? Let's find out with FieldCheck in today's article.

Phần mềm quản lý nhân viên

HR management software is helpful for businesses

What Is HR Management Software? Why Use HR Management Software?

What Is HR Management Software?

In the era of Industry 4.0, software application in business administration has become a trend that any manager should follow. Human resource software is the top application chosen by businesses.

The software makes the HR management process easier and more convenient. This technology solution has many smart features to help businesses keep abreast of the professional requirements of staff management, welfare administration, timekeeping, salary calculation, online and offline leave, etc. 

All these features help administrators monitor the entire operation of the business with just a few simple steps. Additionally, HR management software also helps administrators focus on improving professional quality.

Many tasks, such as recruitment, training, evaluation, and human resource development, have improved in quality due to the supporting software. This practice gives businesses the most valuable resources.

Phần mềm quản lý nhân viên

HR management tools give businesses quality resources.

Why Use Human Resource Management System Software?

This technology solution helps administrators have an overview of the human resource situation. Then it offers the best adjustment plan for the human resource development process.

The program also helps administrators save time, train new people, and reduce training costs. Here are some specific benefits of using software in HR management.

1. Employee Performance Appreciation

Human resources are a decisive factor in the development of an enterprise. Employee performance affects profits, revenue, and the development progress of the organization. An effective human resource system is evaluated through many aspects, in which work performance is the main factor.

Still, controlling work efficiency is difficult, especially for businesses with thousands or even tens of thousands of employees. At this time, the HR management tool will be an effective assistant to help you evaluate and record the work efficiency of each individual and department.

Controlling the operational performance of employees fully and accurately is the basis for recognizing, honoring, and rewarding individuals who have completed their tasks.

Phần mềm quản lý nhân viên

Record employee performance fully and accurately

2. Setting The Right Authority For Each Position

Recruitment management tools help administrators increase recruitment efficiency. Simultaneously, it allows you to evaluate the capacity of employees properly. From there, you could assign the tasks based on their strengths and forte.

When employees receive tasks following their capacity, it helps to increase work efficiency. At the same time, perfecting their work to the best of their ability is guaranteed to deliver incredible benefits.

Additionally, decentralizing use for each employee increases the exchange and connection between members. Managers can also easily monitor their working situation. From there, you could grasp the working process and offer solutions suitable to each person's capacity.

3. Reduce Management Time and Effort

The human resources (HR) department has to do a lot of time-consuming work day in and day out without applying HR software, such as:

  • Controlling daily work
  • Updating employee data
  • Allow for request approval.
  • Salary calculation
  • Bonus
  • Allowance
  • Training supervision

You could automate the above tasks through the system using HR software. Many problems are solved simultaneously, helping businesses save time and effort in administration.

The tool regularly updates the system's information about jobs, deadlines, individual tasks, work performance, etc. Managers only need to open and check mobile phones to capture all the necessary information.

Phần mềm quản lý nhân viên

Managers can check activities right on the phone

4. Rapid Calculation

Human resource software integrates complicated incentive calculation tools. Based on the performance of the employees, the solution could provide the proper incentives that each employee receives.

You will no longer need to input complex functions and formulas into Excel spreadsheets to calculate employee incentives. With just a few steps, you can easily and conveniently extract the incentive spreadsheet for your employees.

5. Saving Investment Costs for Redundant Positions

HR management software helps to screen the working capacity of each individual and department. At the same time, the solution also helps optimize the recruitment and personnel management processes, effectively supporting the reduction of unnecessary human resources.

Furthermore, the accurate assessment of the capacity of each employee also helps businesses find talents to meet job needs, saving investment and training costs for redundant positions.

The Criteria For The Best HR Management Software For Businesses

Good human resource software must meet the following conditions:

  • It eliminates cumbersome and unnecessary information.
  • Integrate detailed analysis and reporting features into your
  • Good data security
  • Continuously update employee activities in real-time.

Criteria for evaluating good human resource software

Here are some basic, must-have features of effective human resource software.

1. Get Rid Of Unnecessary Papers

Previously, HR software for small business was quite cumbersome when dozens of papers and documents were attached to each successful employee. Businesses could skip unnecessary paperwork when applying HR management software with technological devices.

All information and documents related to employees, departments, and working capacity are updated on the server system. Electronic devices will store documents internally in folders, allowing you to manage and find information easily and saving on business storage costs.

Reports or plans are made online on mobile devices without any hassle. The introduction of technology in HR management helps save paper and eliminates cumbersome and time-consuming processes.

Phần mềm quản lý nhân viên

Online real-time reports

2. Maximum Data Security

Each enterprise often has its peculiarities in the personnel system. Therefore, they will have different management requirements in the management method. Good human resource software must meet the information security needs of the business.

Because this is particularly important and top-secret data, administration software needs to decentralize employee levels, ensuring that all information is stored most safely.

3. Control An Employee's Working Location And Time

HR management programs make it easier for you to control and track the performance of each individual. Because all data is pushed to the system, you can see which shift employees are working. Do they work effectively?

Where are they, and what are they doing? How is the work progressing? All details are updated in real-time, making it easy to control on your mobile phone, wherever you are, at any time.

Phần mềm quản lý nhân viên

Keep track of employee working hours

4. Time and Attendance Management Integrated

Attendance management will be easier than ever with HR management software. Due to the integration of mobile technology, employees could report their working time directly on the application, not to mention actively manage attendance and shifts and submit day-off requests.

The solution integrates with 100% automation of payroll without manual manipulation. The data after the calculation is accurate and automatically according to the regulations of the business.

In addition, you can conveniently and easily manage your employees' leave days on the mobile application and the admin tool. This method will help eliminate the disadvantages of managing leave on messaging and spreadsheet applications like before.

5. Performance Evaluation Recognition

HR management software helps businesses easily evaluate employee performance and capacity, including time, work history, ongoing projects, and achieved results.

The HR department will evaluate the employee's potential based on this result and have a clear reward policy. Accordingly, it creates motivation to enhance labor productivity and business efficiency.

6. Portability and accessibility, Handling Ease, and Usability

Each enterprise has its peculiarities in human resource management. Therefore, quality software must meet the specific business needs of each business.

Phần mềm quản lý nhân viên

Using software to reduce pressure on management

Some typical criteria include:

  • HR can easily adjust flexibility according to the workflow.
  • User-friendly interface.
  • Multitasking supports many different types of work. It is easy to use and manipulate.

7. The Ability To Add Features As Needed

HR management programme is highly appreciated as it could have more built-in features when needed. For example, the software can also collect and manage data while tracking the stock besides timekeeping, salary calculation, employee management, reports, and planning.

Continuous Support From Technical Experts

The software provider is ready to support businesses in using it. The Guide to install, change, and set criteria align with the enterprise's employee management goals. The solution also delivers technical support when businesses need it.


There is a lot of HR management software on the market today. All you need to do is find a suitable supplier. It is advisable to choose the most suitable cost administration software.

Currently, FieldCheck is one of the most highly appreciated applications by businesses. It is an all-in-one employee management application on mobile phones that could meet customers' demands well. The software possesses many outstanding features, such as:

  • Report sales and avoid fraud.
  • Manage market staff, timekeeping, check-in/check-out, and leave applications on mobile phones in real time.
  • Stock audit
  • Management of store locations, automatic commission calculation, store quality monitoring, report assistance, and task assignment
  • All business information is secured at a high level. Especially with a user-friendly interface and smart features, the software is suitable even for those who are not tech-savvy.

Above is some information and benefits when using HR management tools for businesses. If you want to learn more or experience it directly, please contact us to schedule an appointment as soon as possible.