In technology 4.0, employee time attendance management becomes simpler with technology applications. That said, some businesses still use the traditional time attendance management method.
So, what are the popular methods today? What is the most effective way of attendance management? Here are the pros and cons of some common attendance management methods.
Learn the pros and cons of the five most popular methods today to help you make the right choice for your business.
Employee attendance by magnetic stripe readers is applied by many businesses to optimize the management process. Applying this method, businesses must provide each employee with a magnetic card that stores all information and codes.
When checking in or checking out, the employee will swipe the card for the machine to read. The reader saves the system's information, data, and time of entry and exit.
Many businesses use magnetic stripe readers
Fingerprint time attendance is a popular method in small and medium enterprises. Time attendance machine through the biometric system automatically scans and saves the employee's identity on the employee attendance management system.
This is an easy, convenient and fast attendance method. Employees need to put their scanned fingers on the timekeeper, and they can take attendance every day.
Biometric reader method
Using face recognition devices helps businesses easily record employees' time in and out. This method saves facial features for formatting through a previously-stored automatic data system.
Facial recognition system
Employee attendance management by iris recognition is a biometric method that helps identify employees by the pupil's iris. Each iris is unique, so there's no work-day fraud.
This method is regularly applied in small businesses. Depending on the organizational structure and business characteristics, the time attendance characters will differ.
This method requires a lot of time and human resources. The HR manager must monitor and control check-in and check-out by the hour, day for calculating the payroll.
This is a complicated way of time attendance management, difficult to manage, and easy to confuse working days. Especially a waste of time and human resources for businesses.
The methods of employee attendance by the machine each have their advantages and disadvantages. However, is it the optimal solution for businesses?
Advantages of magnetic card time attendance machines include:
The fingerprint time attendance machine also has its advantages, such as:
Advantages of facial recognition system
Advantages of the iris method:
Disadvantages of using attendance machines include:
As for the biometric attendance machine, this method does not confirm data from employees doing specific jobs. Besides, factors such as weather and temperature also affect the device's sensitivity.
These methods also have disadvantages, such as lack of flexibility. The data collection process takes a long time to aggregate and process. With the traditional time attendance method, managers will not be able to control employees' working time.
Besides, businesses also have to spend a lot of human resources to synthesize and classify data. The process is prone to errors due to manual data processing.
The application of time attendance management software provides an easier management process for businesses. FieldCheck integrates many features to help employees check-in/check-out daily without limitations of time and location.
The manager will monitor the data directly on the application installed on the mobile phone. So how does FieldCheck help streamline employee management? Check out some of the outstanding advantages of FieldCheck in attendance management and personnel management below.
Managing employee attendance with FieldCheck helps businesses save money on purchasing facilities while saving time aggregating information and data and labor for the HR department.
FieldCheck provides the feature of check-in/check-out and time-off application on mobile phones. As soon as the employees check their attendance on mobile phones, the system will record the activities real-time.
With FieldCheck, businesses can save a lot of money on hiring staff. The solution automatically collects, processes, and synthesizes accurate data. Managers can review and re-investigate at any time on their mobile devices.
FieldCheck helps save time and cost of attendance management
Currently, many businesses apply the models of work from home or hybrid work. Conventional attendance management solutions are no longer suitable for these models due to the limitations in space and time.
It is impossible to use facial recognition systems or biometric machines for checking in or checking out.
FieldCheck will overcome all of the above disadvantages. The software helps track the attendance of employees right on a mobile phone.
Whether you go on a business trip or move to different locations, the attendance management will not be interrupted. The application has a built-in user locator feature.
All employee information is monitored and strictly managed in location, time, and activities, effectively combating fraud on working days.
The situation of employees leaving early and leaving late often occurs in businesses. The attendance management system software application helps managers control all working activities of employees in the most accurate and detailed way. This helps employees work more seriously, contributing to building an increasingly professional business.
Attendance management via the spreadsheets or machines can put the pressure on the shoulders of the HR department when calculating salary and bonuses at the end of the month. With FieldCheck, you no longer have to wait until the end of the month to update your payroll.
FieldCheck time attendance software automatically updates the timesheet to the common system. The system then calculates the total number of working days in the month and calculates the employee's salary.
Integrating timesheets and payroll in the same system saves time extracting, entering, and aggregating data. At the same time, it helps the human resources department avoid basic errors when calculating salary.
The software provides time attendance management feature
The FieldCheck online attendance app allows employees and managers to access it anytime, anywhere using a mobile phone. Through that, employees can actively give quick feedback on time attendance management errors. The supervisors can easily capture information and offer timely solutions.
FieldCheck is so user-friendly and easy to use that even newbies can use it without any hassle.
In a nutshell, the time attendance management process poses a little pressure and difficulty on the shoulders of the HR personnel. It is more complicated to manage via the spreadsheets and machines as the data cannot be consolidated automatically. That's why the application of a software might be the optimal solution for businesses.