No matter what industry you are in, setting standards is mandatory for a business to develop sustainably. These can be rules, regulations, or documents specific to each department.
SOP was introduced to help businesses save time and money while operating their businesses. So what is SOP? And how to get SOP standard operating procedure? Let's find out with FieldCheck in today's article.
SOP stands for Standard Operating Procedure. It refers to a step-by-step process system designed to guide and train employees. Through this process, businesses can save time and improve each person's work efficiency.
SOP also assists businesses in building professional processes quickly and efficiently. All employee training activities using SOP are time- and cost-saving.
Standard Operating Procedures (SOP)
Besides, using SOP in enterprises helps employees adapt to new jobs and environments faster. As a result, all business activities run smoothly.
SOP applies to many values for all businesses operating in different fields. But the most popular are still the hotel business, aerospace, engineering, education, industry, and military. As such, it's important to set up SOP guidelines before using this method in business processes.
SOP is applied in many fields. Each profession will have its definition of this system. For example, in the pharmaceutical industry, SOP is defined as a standard procedure and operation in terms of sequences and activities in a pharmacy.
The system strictly controls pharmaceutical products' purchasing and selling processes and shapes product quality. Standard procedures are developed based on employee feedback screening. Once the pharmacy owner approves, the process will officially go into effect.
In the import-export industry, SOP is a system of standard processes and operations, including interrelated activities such as goods, transportation, packaging, storage, preservation, warehousing, and consumption by the user. The SOP system helps businesses effectively save time, human resources, and finance.
SOP is applied in many business fields at present. However, there are three main areas where businesses are forced to apply SOP.
In the manufacturing industry, the SOP is responsible for maintaining the manufacturing process and the service. This process helps businesses bring customers products and services that ensure quality and limit errors in production. Besides, employees will increase work efficiency thanks to a common standard system.
SOP is applied in logistics industry
In the logistics industry, SOP helps businesses save time, energy, and operating costs in the chain of work, including goods, transportation, storage, preservation, and distribution to consumers.
SOP in the pharmacy is considered the standard of quality assurance for pharmaceuticals. This concept is an important factor that helps pharmacies build trust with customers. Standard operating procedures for SOP in pharmacies should adhere to the following principles:
SOP is a separate standard process for each department in the hotel business. The system of processes guides employees to practice quality work and quick performance.
The SOP system in each department must ensure the requirements of workload, implementation time, professional characteristics, skills, and qualifications of each employee.
Hospitality industry can apply SOP to create processes for employees
Employees must follow the correct process and detect unreasonable things in the SOP system for timely reporting and adjustment. The manager is responsible for explaining and closely monitoring the employee's implementation of the standard procedure. It is better to receive comments while conducting analysis and adjusting the SOP to the actual situation.
The SOP will bring its benefits to each area if done correctly. Here are some specific benefits.
For the manufacturing industry, SOP brings many benefits, such as:
SOP sets standards to help assure pharmaceutical quality
To build a standard SOP, businesses need to follow these steps:
Besides, for the SOP process to be optimally effective, businesses should note:
To operate the SOP process effectively, refer to some of the standards below.
The managers can directly guide and communicate the SOP process to junior staff. Therefore, they need to understand the work process to strictly control and promptly detect and handle errors in the implementation process.
Besides, it must know how to listen to employees' opinions on arising problems or inappropriate points to change and improve the SOP process.
Managers need to know the process to communicate SOP to employees
Employees are the people who directly perform the work and are responsible according to the SOP process. Therefore, it is essential to be self-disciplined to complete the assigned tasks well.
Meanwhile, employees should not make mistakes in professional activities and contribute ideas and suggestions to improve the quality of products, services, and measures to improve work performance.
They cannot arbitrarily create or change existing processes. Any changes need to be approved by superiors before implementation. In addition, it is best to listen to your customers to recommend and improve the SOP process as efficiently as possible.
Employees can make suggestions to improve SOP
FieldCheck - Software To Standardize Store Operations
FieldCheck is a software application that supports business process management with many preeminent features. There are administrative - human resource management, market staff management, inventory, product display, timekeeping, and automatic commission calculation. All operations are performed directly on the computer or mobile phone.
Keep track of product display on FieldCheck
FieldCheck application helps managers optimize time and management costs in the store's operating process. Because all operations such as check-in/check-out, time management, leave management, and work shift notification are done quickly on the phone.
Managers can easily track employee performance, booth display, sales performance, competitor analysis, and store customer information on the same system.
Plans and reports are updated quickly. The administrator can assign user rights to the person performing the task and deliver jobs directly on the online platform without being limited in time and location.
FieldCheck can also generate reports
The process of exchanging information and contributing ideas is made easy through the application's online chat feature. In particular, the software allows you to update data online and offline and can be used simultaneously with the applications available on the device.
Enterprise data is secure; no worries about leakage, deletion, or theft. With the application, your business will operate professionally and hopefully boom in sales in the future.
With all of the information provided above, you may now understand SOP meaning business definitions, and how to implement an effective SOP in your business field.